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Receptionist

Job Description Summary

A critical member of the support team, the Receptionist is responsible for front desk and front office support operations within the Vancouver Market. The Receptionist will work with the Director of Operations, Office Manager, support staff and fee-earners within the market to provide support as needed.

Job Description

Key Responsibilities:
Enter Expense Reports

Collect expense reimbursement documents, such as receipts, and other information from fee-earners, Associates, and/or Coordinators as needed
Attribute expenses to specific deals or other codes and track against deal budget
Enter expense reports into Workday

Vendor Management / Administration

Complete routine/correspondence, enter data, print letters, print labels, create form letters, format documents, and input data
Manage purchasing and maintenance of office supplies and office equipment (i.e., furniture, IT equipment, telephones, snack services, plants, etc.) by ordering through Workday, procurement, or outside vendor
Enter new local vendors into Workday and update data as needed
Process all invoices for office or region in absence of Office Manager
Act as liaison for property/building management and coordinate maintenance needs (i.e., light bulbs, heating/cooling, carpet cleaning, etc.)
Manage list of key vendor contacts, building management, security, engineering, etc.
Manage inbound and outbound couriers
Coordinate property signage

Greet / Direct All Visitors

Manage front desk by providing building access (when required) and notifying the employees that client, vendor or job candidate has arrived
Communicate with operations staff, brokers, and Managing Principal regarding their availability

Manage Phones

Answer and screen all incoming calls and relay messages
Communicate general company information
Communicate with operations staff, fee-earners, and Managing Principal
Handle calls with discretion per the request of the operations staff, fee-earners, and Managing Principal

Background and Experience:
High school diploma (or equivalent)
0-3+ years of experience
Front desk and/or office experience a plus

Competencies:
Strong written and oral skills
Basic computer skills, strong Microsoft Office Suite skills a plus
Ability to plan, organize and manage processes
Basic knowledge of office administrative duties
Ability to follow instructions and procedures

Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to [email protected] Please refer to the job title and job location when you contact us.

Cushman & Wakefield s’engage à respecter l’équité en matière d’emploi. Notre objectif est d’offrir un milieu de travail diversifié, inclusif et exempt d’obstacles. Si vous êtes une personne handicapée et que vous avez besoin de recevoir l’offre d’emploi dans un autre format ou d’accéder à toute autre mesure d’adaptation au cours du processus d’embauche, veuillez soumettre votre demande par courriel à [email protected] Veuillez mentionner le titre de poste et le lieu de travail au moment de communiquer avec nous.